Office 365 versus G-Suite: How to Choose a Business Email Service

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Many small businesses use a free option like Gmail for their professional email address to minimize cost and complexity. While using Gmail for your business email supports syncing contacts with your iPhone or Android device, most free options don't support sharing calendars and contacts between multiple employees well and come with limited storage and archiving capabilities. In addition, your professional email address will end in gmail.com which limits your ability to promote your company and add dedicated emails for future employees. In this article, we will explore two paid options for business email services which give you a professional email address for all of your employees with your own domain (i.e. yourcompany.com).

Gmail for Business: G-Suite

G Suite builds on Google's Gmail for business applications. G Suite includes a business version of Gmail, voice and video conferencing for online meetings, a chat app, shared calendar support, Google Drive cloud storage, and their suite of online office applications including a word processor, spreadsheet, and presentation software. G Suite supports iPhones and Android phones using the native mail and calendar apps or you can download the Gmail and Google Calendar apps. Google offers a helpful article on how to add G suite to an iPhone or Android phone here.

Google offers three plans which start at $6 per user per month, with the basic plan offering 30GB of cloud storage. To use G Suite for your email, you will need a custom domain name, which can be purchased from a registrar like Godaddy or Enom or from Google for $17 per year. We recommend using Enom or Godaddy because this enables you to easily set up a website or other services using your domain name later. 

Microsoft Office 365 for Business

Office 365 refers to a suite of software as a service (SaaS) and cloud-based services offered by Microsoft for individuals, families, and businesses. All Microsoft Office 365 for Business plans include hosted versions of the popular enterprise software including Microsoft Exchange for email, OneDrive for cloud storage, Teams for video conferencing, and SharePoint for collaboration. The Standard and higher plans include PC or Mac versions of the Microsoft Office apps including Word, Excel, PowerPoint, and Outlook. If you're used to working with Microsoft Office in the past, this is an advantage because you won't have to learn to use the web-based office software that comes with G Suite. 

Like G Suite, Office 365 works with iPhones and Android phones. You can easily add your Office 365 email to your iPhone or download the Outlook app for iPhone or Android. This article offers additional details on how to set up an Office 365 email account on an iPhone. 

Plans start at $5 per user per month with an annual commitment, with the Standard plan that includes full versions of the Microsoft Office apps available for $12.50 per month with an annual commitment. Selecting the Standard plan or higher also gives you a free domain name for the first year. If you want to use the Microsoft Office apps but prefer to use G Suite for email and collaboration, you can purchase Microsoft's apps only plan for $8.25 per month. 

Conclusion: G Suite and Office 365 for Business Offer Professional Business Email Services 

To summarize, Office 365 and G Suite both offer a custom, professional email address for your business with essential office applications, video conferencing tools, and the ability to add more accounts for employees. When selecting a business email hosting provider, you should consider whether you prefer to use Microsoft Outlook and Microsoft Office applications or the Gmail email interface and Google's web-based office applications. Choosing the email interface and the office applications you are most comfortable using will help you be more productive. 

Business Email Setup and Support from Local IT Professionals

If you need help selecting an email hosting service, setting up a professional email address, or need business email support, HelpTeq can connect you with an independent IT professional (Teq) in your area. Click here to learn more about the email services offered by Teqs on the HelpTeq platform. 

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